Microsoft Word Table of Contents in 3 Simple Steps

how to use microsoft word table of contents

Microsoft Word Table of Contents in 3 simple steps

Using the Microsoft Word Table of Contents presents to our readers a simplified and easy way to navigate to a particular section within a document. This simple tutorial explains it all in three easy steps.

The Microsoft Word Table of Contents is designed to work in conjunction with the paragraph styles.

For the purpose of the article, we’ll be using Microsoft Word 2007 and, our content headings will simply be known as “Reference” for ease of reading.

Step 1 – Use the Paragraph Style

In order to tell our document exactly what the table of content should include, we need to tell Microsoft Word that headers we selected are to be included in our table of contents. From the image below our first header is labelled “Reference 1”.

We need to tell Microsoft Word that this will be our first Heading. This tells Microsoft Word what the table of contents should be.

microsoft word table of contents

Step 2 – Applying the Paragraph Style

Now that we’ve identified what headings we will be using for our table of contents, we can simply highlight the text that we want to appear as the header and apply Style Heading 1, as seen in the image here.

For any sub-contents we want included, don’t forget to highlight the text as Heading 2 which will be referenced below our first header.

microsoft word table of contents

Step 3 – Apply the table of contents

Now that we’ve told Microsoft Word what the headers are and what styles we are using for our table of contents, we can now apply the table of contents to the document.

To do this go to References and Table of Contents, then click apply. Make sure that you’ve done this on the page where you want the table of contents to appear.

Microsoft Word will automatically pick up the page numbers of the content and where it is displayed.

microsoft word table of contents

There is so much to understanding the Table of Contents and how it can be used, especially if you are faced with working on such a large important document. But these three simple steps give you the basic understanding on how to apply a table of contents to any document. https://office.live.com/start/Word.aspx

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